Privacy Policy

Dartford Social Club is committed to respecting and protecting your privacy. This policy outlines the measures we have in place to safeguard your personal information and uphold your data rights.

Your Rights

We recognize your rights as a ‘data subject’ and our responsibility to protect them. This privacy notice explains:

• How we collect and process your information
• Why we do so
• How you can exercise your rights
• Who to contact if you have any concerns

Right to be Informed

We are committed to transparency regarding how we collect and use your personal data.

Right of Access

You have the right to access the personal data we hold about you and any supplementary information.

Right to Rectification

If the information we hold about you is inaccurate or incomplete, you can request corrections.

Right to Erasure

You can request that we delete or remove your personal data when there is no valid reason for us to retain it.

Right to Restrict Processing

You can ask us to stop processing your data if:

• You believe it is inaccurate or incomplete
• You object to processing while we assess whether we have a legitimate reason to continue
• We no longer need the data for its original purpose, but you require it to support a legal claim

Right to Data Portability

Where you have given consent or where processing is necessary to fulfill a contract, you can request that your data be transferred to a third party in electronic format.

Right to Object

You have the right to object to certain types of processing, such as direct marketing and processing for research or statistical purposes.

Rights Related to Automated Decision Making and Profiling

If we use automated decision-making, we will:

• Provide information about how decisions are made
• Allow you to request human intervention or challenge a decision
• Conduct regular checks to ensure our systems operate correctly

Information We Collect

Before and during your membership with Dartford Social Club, we may collect personal details such as your name, telephone number, email address, and membership details to provide our services.

Why We Collect This Data

We process your personal information because:

• It is necessary for membership and service provision
• We have a legal obligation to do so

How We Process Your Data

We store your information securely in electronic or hard copy format throughout your membership with Dartford Social Club.

Transfer of Data

We may work with third-party service providers to facilitate certain operations. These providers are carefully selected and required to comply with relevant laws and regulations to ensure your data remains secure.

Retention of Data

We retain personal information for as long as necessary to maintain your membership. Once your membership ends, we will keep your data for up to five years or longer if required, after which it will be securely deleted.

Automated Decision Making

Dartford Social Club does not currently engage in automated decision-making or profiling.

Securing Your Information

We implement strict security measures to prevent unauthorized access to your personal data. Our security practices include:

• Access control
• Physical security measures
• System resilience and segregation
• Change management controls
• 24/7 monitoring and incident response
• Staff security training
• Secure data storage and destruction protocols

Contact Details

If you have any questions about this policy or wish to exercise your data rights, please contact Dartford Social Club at:

Email: contact@dartfordsocialclub.com

If you are not satisfied with our response, you may contact the Information Commissioner’s Office:

Information Commissioner’s Office
Wycliffe House
Water Lane, Wilmslow
Cheshire, SK9 5AF
Telephone: +44 (0)303 123 1113 or 01625 545745